Slate Help Desk Request

Instructions

Please complete the form below. Be sure to select the appropriate request type:

Request or Update User Access

Request the creation or update of a Slate user account.

Application Issue

Report an issue with the admissions application or an admissions application-related process.

Close Program Application

Request a program's application be closed prior to the deadline displayed in the program portal.

Enrolled Student Issue

Report an issue with an enrolled student process such as Admission to Candidacy or Final Defense.

Faculty/Staff Assignment or Role

To assign/update records in the Graduate Faculty/Staff Contacts dataset. *This effects communications generated by the Graduate School.

Add new Administrative/Staff Member
Add administrative role(s) to existing Graduate Faculty and Administrative/Staff Member
Remove administrative role(s) to existing Graduate Faculty and Administrative/Staff Member
Remove/Deactivate existing Graduate Faculty or Administrative/Staff Member

Administrative role(s) include: Administrative Assistant, Department Chair, Graduate Program Director, Professional Staff

Program Name Change

New Project/Feature

Query/Report

Request a query or report.

Other

For Graduate Faculty Appointments, please complete the Graduate Faculty Appointment form available in the Graduate Faculty Portal.

For college/department approval designation, please complete the Graduate Faculty, Advisory Committee, and CRF Approvals Designee form.

Your Name

Your Email

Request Type

Faculty/Staff Assignment or Role

Roles Definitions:

Graduate Faculty - Individuals with an approved/active Graduate Faculty Appointmen
Administrative - Non-faculty individuals who may perform duties in collaboration with Graduate Faculty.

Assignments/Roles include the following:
Administrative Assistant, Department Chair, Graduate Program Director, Professional Staff

Select from the options below to:

Add new Administrative/Staff Member
Add assignment(s)/role(s) to existing Graduate Faculty and Administrative/Staff Member
Remove assignment(s)/role(s) to existing Graduate Faculty and Administrative/Staff Member
Remove/Deactivate existing Graduate Faculty or Administrative/Staff Member

What would you like to do?

Role

Description - Please provide a detailed explanation/purpose of the request.

Graduate Faculty Member Information

Lookup Graduate Faculty Member
Search for the faculty member and select from the options that appear in the dropdown results. You must click on a selection from the dropdown results.

Administrative Member Information

Lookup Administrative Member
Search for the administrative member and select from the options that appear in the dropdown results. You must click on a selection from the dropdown results.

Prefix

First Name

Last Name

Email

CWID
*Please type in CWID correctly to prevent duplicate records. CWID will not auto-fill.*

myBama Username

Home Department

Search for the department and select from the options that appear in the field below. You must click on a selection from the dropdown menu.

Assignment/Role Details

College
Search for the College and select from the options that appear in the field below. You must click on a selection from the dropdown menu.

Department
Search for the Department and select from the options that appear in the field below. You must click on a selection from the dropdown menu.

Program
If applicable, search for the Program and select from the options that appear in the field below. You must click on a selection from the dropdown menu.

Assignment(s) & Role(s)
Select one or more assignments/roles to add to or remove from the Administrative member.

Professional Staff

Administrative Assistant

Assignment(s) & Role(s)
Select one or more assignments/roles to add to or remove from the Graduate Faculty member.

Does the new assignment require an update to the user's application review role?
ex. User participated on application review committee as a Member (makes admission recommendation, does not make a decision) but should now participate as Chair (makes admission decision).

Yes

No

Query/Report Details

Note: Slate contains data from Spring 2019 forward. Data prior to Spring 2019 will need to be sourced from the original datasource.

Query or Report?

Query - Spreadsheet/List of Records

Report - Aggregate Data

Query or Report?

Query - Spreadsheet/List of Records

Report - Aggregate Data

Query

Report

Select a Query/Report Base

Person	Application	Enrollment	Graduate Faculty/Staff Contacts
Returns a row for each person record.	Returns a row for each application.	Returns a row for each enrollment. Related data includes but is not limited to: Committee/Service Members Academic Non-Course Activities Conference & Research Funding	Returns a row for each F/S contact. Related data includes but is not limited to: Graduate Faculty Appointment Graduate Council

Person

Application

Enrollment

Graduate Faculty/Staff Contacts

Returns a row for each person record.

Returns a row for each application.

Returns a row for each enrollment. Related data includes but is not limited to:

Committee/Service Members
Academic Non-Course Activities
Conference & Research Funding

Returns a row for each F/S contact. Related data includes but is not limited to:

Graduate Faculty Appointment
Graduate Council

Select a Query/Report Base

Person	Application	Enrollment	Graduate Faculty/Staff Contacts
Returns a row for each person record.	Returns a row for each application.	Returns a row for each enrollment. Related data includes but is not limited to: Committee/Service Members Academic Non-Course Activities Conference & Research Funding	Returns a row for each F/S contact. Related data includes but is not limited to: Graduate Faculty Appointment Graduate Council

Person

Application

Enrollment

Graduate Faculty/Staff Contacts

Returns a row for each person record.

Returns a row for each application.

Returns a row for each enrollment. Related data includes but is not limited to:

Committee/Service Members
Academic Non-Course Activities
Conference & Research Funding

Returns a row for each F/S contact. Related data includes but is not limited to:

Graduate Faculty Appointment
Graduate Council

Base-Other

Please provide a detailed explanation of the expected results.

Use the following questions as a guide:

What question(s) do you need to answer?
What is the timeframe, term, year, etc. (ex. Fall 2023, or all terms 2019-2023)?
What data points define the resulting records (program, application, admission, enrollment, etc)? How?
What data points need to be included in the results (Name, Email, GPA, Test Score, etc.)?
How do you plan to use these results?

Access Type(s)

Non-readers do not participate in workflow/reader processes, but utilize other Slate functionality and data.
Readers participate in the workflow/reader review processes. This applies to admissions, recruitment, as well as graduate faculty appointment, and current student processes such as committee formation and conference and research funding requests.

Access Type(s)

Non-readers do not participate in workflow/reader processes, but utilize other Slate functionality and data.
Readers participate in the workflow/reader review processes. This applies to admissions, recruitment, as well as graduate faculty appointment, and current student processes such as committee formation and conference and research funding requests.

General Access (non-reader)

Admissions Application Review (reader)

Current Student Forms Review (reader)

Graduate Faculty Appointment Review/Approval (reader)

Description
Provide as much detail as possible: Who, What, When, Where, Why/How

Priority

What would you like to do?

Reviewer's Information

Department

Program (if applicable)

Full Name

Preferred Name

Email

myBama Username

Select the role.

How will applications be assigned to this person?

Automatic assignment to queue

Department representative will assign applications manually

I'm not sure

User Information

User's Department

User's Program (if applicable)

User's Full Name

User's Preferred Name

User's Email

User's myBama Username

Enter the user's role in regard to Graduate School admissions/students.

Enter the user's role in regard to Graduate Faculty Review/Approval.

Enrolled Student Issue Details

Is this related to a specific student?

Yes

No

Student Name & CWID

Describe the issue in as much detail as possible.

Program Application Close Details

Complete the fields below. Provide any additional details in the above description field.

Select the program you would like closed.

Please select all of the program types that apply.

On campus

Distance Learning

AMP

Path to MBA

Enter the term(s) and year(s) you would like to close.

(ex. Spring 2021 and Fall 2021).

Attach screenshots, if applicable.

Slate Help Desk Request

Instructions

Home Department

Assignment/Role Details

Query or Report?

Query or Report?

Select a Query/Report Base

Select a Query/Report Base

Please provide a detailed explanation of the expected results.

Contact

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